Important Dates + Deadlines

• Speaker Registration Deadline: Friday, August 2
• Upload Bio + Headshot to Sched.com Deadline: Friday, August 2
• Last Day to Request Speaker or Description Changes: Friday, August 23
• AV Requests Due: Monday, August 12
• Presentation Upload Deadline: Monday, September 2

Registration

To confirm that you will be presenting, please register as a speaker by Friday, August 2. 

• Please go the the speaker-specific registration page
• Enter voucher code HELMSPK19
• Select “speaker” from the registration type and follow the prompts to complete registration.

If you are not registered by August 2, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly.

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

We also ask that you please note the following:

• Provision of a visa letter by Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and to contact your local Embassy/Consulate with any visa questions you may have.
• Linux Foundation processes most visa letter requests in (3) business days.

Venue Location

Helm Summit 2019 will be held at Pakhuis de Zwijger in Amsterdam, The Netherlands.

Pakhuis de Zwijger
Piet Heinkade 179
1019 HC Amsterdam, Netherlands

Hotel Accommodations

We are working to create a list of hotel recommendations and invite you to check on this information on our Venue & Travel page each week for updates.

We look forward to welcoming you to Amsterdam!

Schedule + Uploading a Bio/Photo

The schedule will be announced on July 17, and will be posted on our website using Sched.com. You will receive an email directly from Sched.com asking you to create your account, so make sure you upload your bio and photo.

Please note that all breakout sessions are in 25-minute blocks, tutorials are 60-minutes, and lightning talks are 5-minutes. If you have a conflict with the timing of your talk or are having problems uploading your bio and photo, please contact Nanci Lancaster.

Speaker Cancellation and Session Update Policy

• If you are on a solo session and are no longer able to attend the conference, your session will be canceled and replaced with a session from the waitlist.
• If you are on a session with two or more speakers, and would like to replace one of the speakers, your replacement request will need to be approved by the co-chairs before we are able to add them as a speaker.
• If you have any update requests to your session (speaker changes, description updates, etc.), those requests must be made no later than Friday, August 23.

AV Details + Requirements

Any additional AV requests are due by August 12

The room will include a screen, projector, and a wireless microphone. Required: All speakers will need to supply their own computer and necessary adaptors to use during their session.

NOTE: The projectors have both VGA and HDMI capabilities/outputs and can accommodate either. If you require any additional AV, please Nanci Lancaster with those needs by Monday, August 12. CNCF will make every effort to accommodate additional A/V needs; however, final approval for additional A/V requests will be made on a case-by-case basis.

Presentation Template + Uploading to Sched.com

Upload to Sched.com by September 2

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF-format to Sched.com and must be formatted in 16:9.

An optional Helm Summit 2019 PowerPoint presentation can be downloaded for you to use, but it is not required.

To upload slides:

• Log into your Helm Summit 2019 speaker profile through Sched.com or via the mobile site
• On the top of the page, click “Manage and Promote Your Session”
• Click “Add Presentation”
• Click in the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
• Click “Upload” and your slides will automatically be saved

Helpful Notes on Presentation Design

• Obsolete, low-res (i.e., pixelated), and malformatted logos are an epidemic among conference presentations. High-res logos of over 1000 cloud native projects, products, and companies are available in the cloud native landscape and the serverless and member landscapes. All logos are in the card mode and can be found with Cmd-F or Cntl-F from your browser. Note that all of these logos are stacked, not horizontal, and include the name. The logos are all the most current (or you can open a pull request if they’re not). Also note that the text below the logo shows the proper capitalization of projects like gRPC and containerd. In particular, Alibaba Cloud, Amazon Web Service, Google Cloud, and Microsoft Azure have all changed their logos in the last couple years; please use their current one.
• Please see the CNCF style guide which covers things like abbreviating Kubernetes as K8s not K8 or K8S.