Open Compliance Summit Speaker Guide

Thank you for speaking at Open Compliance Summit, taking place on December 17-18, 2019 at the Tokyo Conference Center Shinagawa in Tokyo, Japan.  

This is your official event speaker guide. Please bookmark this page for easy reference and continue to check back as the event gets closer as we will be adding additional speaker information, such as on-site details, as they are available. If you have any questions, please email us at

Please click through the tabs on this page to access information.

Important Dates + Deadlines

  • Speaker Registration Deadline: Tuesday, October 22, 2019
  • Upload Bio + Headshot to Deadline: Friday, November 1, 2019
  • AV Requests Due: Monday, November 18, 2019
  • Presentation Deadline: Tuesday, December 10, 2019


You should have already received your speaker registration information in your acceptance email. If you have not yet received these details, or have questions about registering, please contact

Visa Letter Requests

We recommend that you check with your local government for information on the required documents and arrangements you’ll need to travel to Tokyo, Japan as soon as possible. If you need a letter to accompany your visa application confirming your attendance at the Open Compliance Summit, request it here.

We also ask that you please note the following:

  • Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
  • The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and to contact your local Embassy/Consulate with any visa questions you may have.
  • The Linux Foundation processes most visa letter requests in (3) business days.

Venue & Hotel Information

Venue Location

Open Compliance Summit will be held at the Tokyo Conference Center Shinagawa in Tokyo, Japan.

Tokyo Conference Center Shinagawa
Area Shinagawa 3rd, 4th & 5th Floor
1-9-36 Konan, Minato-ku
Tokyo, 108-0075 Japan

Hotel Accommodations

Please view our Venue & Travel page for information on nearby hotels. 

We encourage you to book early to secure a room.

We look forward to welcoming you to Tokyo!

Schedule + Uploading a Bio/Photo

The schedule will be announced Friday, October 11, and will be posted on our website using You will receive an email directly from asking you to create your account; please make sure to upload your bio and photo.

If you have a conflict with the timing of your talk or are having problems uploading your bio and photo, please contact Jillian Hall at

AV Details + Requirements

Any additional AV requests are due by Monday, November 18th.

The room will include a screen, projector, and (2) wireless microphones. At the end of the session a mic will be used for questions, so be sure to leave time at the end of your talk. Required: All speakers will need to supply their own computers and necessary adaptors to use during their session.

NOTE: The projectors have both VGA and HDMI capabilities/outputs and can accommodate either. If you require any additional AV, please email Jillian Hall with those needs by November 18th. Open Compliance Summit will make every effort to accommodate additional A/V needs; however, final approval for additional A/V requests will be made on a case-by-case basis.


Due by Tuesday, December 10th

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF-format to and must be formatted in 16:9.

If you would like to use the Open Compliance Summit PowerPoint template for your presentation, you can download it here. (Please note it is not required to use the presentation template.)

To upload slides:

  • Log into your Open Compliance Summit speaker profile through or via the mobile site
  • On the top of the page, click “Manage and Promote Your Session”
  • Click “Add Presentation”
  • Click on the “Select a File” box and add the PDF document (note: there is a 50MB size limit)
  • Click “Upload” and your slides will automatically be saved

Code of Conduct

Please read, and abide by our code of conduct, which can be found here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentation.

Inclusive Speaker Orientation Online Course

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity and unconscious bias. We highly recommend all of our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging. 

Contact Us

Do you have a speaker or a schedule-related question?

Please contact us at


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