Important Dates + Deadlines

• Speaker Registration Deadline: Monday, August 19, 2019
• Upload Bio + Headshot to Sched.com Deadline: Monday, August 19, 2019
• AV Requests Due: Friday, September 27, 2019
• Presentation Deadline: Monday, October 21, 2019

Registration

To confirm that you will be presenting, please register as a speaker by August 19. 

If you are not registered by August 19, there is a possibility that your speaking slot will be replaced by one on our waiting list so please do so promptly.

Visa Letter Requests

If you require a visa letter, please register for the event, and then complete the visa letter request form.

We also ask that you please note the following:

• Provision of a visa letter by The Linux Foundation does not guarantee visa approval as final approval is made at the sole discretion of the government of the event’s host country.
• The Linux Foundation strongly recommends requesting a visa letter at your earliest possible convenience and to contact your local Embassy/Consulate with any visa questions you may have.
• The Linux Foundation processes most visa letter requests in (3) business days.

If you are applying for travel funding and have not submitted your request, please do so as soon as possible. You can access the form here. 

Venue Location

Embedded Linux Conference Europe will be held at Lyon Convention Center in Lyon, France.

Lyon Convention Centre 
50 Quai Charles de Gaulle
69463 Lyon, France
Telephone: +33 (0)4 72 82 26 26

Hotel Accommodations

We have reserved blocks of rooms at several hotels and  invite you to view this information on our Venue & Travel page.

Rooms may sell out in advance of the room block close rate – we encourage you to book early to secure a room at the conference rate.

Schedule + Uploading a Bio/Photo

The schedule will be announced Thursday, August 8th, and will be posted on our website using sched.com. You will receive an email directly from sched.com asking you to create your account; please make sure to upload your bio and photo.

Please note that all conference sessions are 35 minutes and lightning talks are five minutes. If you have a conflict with the timing of your talk or find that it conflicts with the content of another talk; or are having problems uploading your bio and photo, please contact cfp@linuxfoundation.org. 

AV Details + Requirements

Any additional AV requests are due by Friday, September 27th.

The room will include a screen, projector, and (2) wireless microphones. At the end of the session a mic will be used for questions, so be sure to leave time at the end of your talk. Required: All speakers will need to supply their own computer and necessary adaptors to use during their session.

NOTE: The projectors have both VGA and HDMI capabilities/outputs and can accommodate either. If you require any additional A/V, please email cfp@linuxfoundation.org with those needs by Friday, September 27. The Linux Foundation will make every effort to accommodate additional A/V needs; however, final approval for additional A/V requests will be made on a case-by-case basis.

Presentation

Due by Monday, October 21

All speakers are required to submit their final presentation slides ahead of the event. In addition to providing a hard copy for accessibility purposes, we find that adding the presentations before the event helps to drive interest in attending the session.

Please note that your presentation slides should be submitted in PDF-format to Sched.com and must be formatted in 16:9.

If you would like to use the ELC Europe template for your presentation, you can download it below. (Please note it is not required to use the presentation template.)

• PowerPoint Template
• OpenDocument Template

Once the schedule is announced on August 8, we will update this section with suggested tweets and promotions. 

Inclusive Speaker Orientation Online Course

The Linux Foundation, in collaboration with the National Center for Women in Technology (NCWIT), has created an online course designed to teach the viewer about inclusion, diversity and unconscious bias. It is strongly encouraged that all our speakers watch the course to learn tips/tools to use when speaking to encourage inclusivity in presentations and messaging.

Code of Conduct

Please read, and abide, by our code of conduct, which can be found here. Our code of conduct is strictly enforced. We ask that speakers especially review this code of conduct and are careful to be inclusive in the words and images used during their presentation.

Contact Us

Do you have a speaker or schedule-related question?

Please contact cfp@linuxfoundation.org.